Position Summary:

The role of the Accounting Assistant is to assist with daily accounting and PIP activities based on the needs of the organization. This individual will also participate in office administrative responsibilities such as opening and closing the office, answering main phone lines, project team support, and customer service delivery as needed.

Essential Functionalities/Responsibilities:

Accounting:

·          Set-up and maintain client and vendor accounts in QuickBooks.

·          Enter transactions into QuickBooks with accurate expenses codes and client designations.

·          Conduct quality expense reconciliations to ensure accurate billing.

·          Prepare credit card statements for reconciliation; monitor missing receipts.

·          Generate invoices to include consulting revenue and reimbursable expense revenue.

·          Manage weekly deposits and check runs, including ACH transactions and web payments.

·          Organize and process vendor invoices, respond in a timely manner to vendor inquiries.

·          Assist with the organization and processing of vendor invoices.

·          Prepare and process monthly expense and non-project related expense reports for team members.

·          Track accounts payable and ensure timely execution of vendor payments.

·          Monitor accounts receivable/invoice status; communicate and follow-up as necessary.

·          Research and resolve outstanding account balances (payables and receivables).

·          Maintain updated W-9 forms for all vendors and Talent Partners; process year-end 1099 MISC forms and Summary form.

·          Complete credit applications as requested by vendors.

·          Complete and maintain client online accounting/invoice portals.

·          Assist in preparing weekly, monthly, and year-end financial reports.

·          Assist with credit card and bank reconciliations as needed.

·          Provide administrative support related to accounting/finance functions.

·          Support the PIP team including project budget report analysis, resource time entry review and corrections, and project expense and invoice input and tracking; maintain accurate excel spreadsheets.

·          Participate in accounting and PIP meetings as required.

·          Follow Think Up Consulting’s accounting processes and procedures.

Core Services/General:

·          Complete projects and tasks on time with limited supervision.

·          Partner with the onsite support team (Core Services) to ensure excellent customer service delivery to both external and internal clients to include: responding to requests, answering phones, providing administrative support, assisting thank you notes and gifts, etc.

·          Perform opening and closing office duties as dictated by the daily checklist and monthly schedule.

·          Perform special projects and other duties as required.

·          Maintain accurate time-tracking records including time tracking for project billable work to ensure profitability for Think Up Consulting.

Minimum Qualifications

·          2+ years professional office experience

·          Bachelor’s in Accounting, Administration, Finance or similar field preferred

·          Accounts payable and receivable experience; preferred

·          Proficiency with QuickBooks and Excel; working knowledge of Microsoft Word, PowerPoint, Outlook, and SharePoint

·          Strong attention to detail; ability to key information accurately

·          Excellent organizational skills with ability to prioritize and meet deadlines

·          Ability to solve problems

·          Excellent interpersonal skills

·          Positive, energetic team player

·          Professional poise

·          Resilience

·          Ability to function in a fast-paced environment and handle pressure as projects warrant

Core Competencies

Communication: Effectively conveys information and expresses thoughts and facts.  Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.

Teamwork: Works cooperatively and effectively with others to achieve common goals. Participates in building a group identity characterized with pride, trust and commitment. Works to build consensus when possible.

Customer Focus: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate manner. Demonstrates a personal commitment to identify customers’ apparent and underlying needs and continually seeks to provide the highest quality service and product to all customers.

Initiative: Takes action beyond required or expected effort and proactively originates action rather than only responding to suggestions and directions from others.

Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Business Ethics: Treats people with respect. Keeps commitments. Inspires the trust of others. Works with integrity and ethically. Is responsible for own actions. Upholds organizational values.

Note:  This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.  All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.